MINUTES OF WILTSHIRE PROVINCIAL GRAND LODGE
HELD AT LIDEN C. C. BARRINGTON CLOSE, LIDEN
MONDAY 10 TH OCTOBER 2022 AT 19.30
1. OPENING - The Provincial Grand Primo Bro John Needle ROH Opened the
Provincial Grand Lodge at 19.31hrs, with 9 Officers, Delegates and Visitors
2. LOYAL TOAST - This was duly Taken
3. ABSENT BRETHREN TOAST - This was observed with Due Solemnity
4. DELEGATE SUBSTITUTES & VISITORS - No Delegate Changes advised
5. ROLL CALL OF OFFICERS - The Roll Call of Officers revealed that 2 elected officers
were absent.
6. APOLOGIES
EXECUTIVE MEETING
Last Month: None
This Month: Bro Colin Minns ROH and Bro Barry Chalk KOM
Next Month: None
Provincial Grand Lodge
Last Month: None
This Month: Bro John Howe ROH
Next Month: None
Apologies were accepted on a proposition by Bro Barry Baughn CP, Seconded by Bro
George Chalk KOM and Carried
8. MINUTES OF PREVIOUS MEETING
Minutes of the previous meeting were accepted on a proposition by Bro Eirc Macey
ROH, Seconded by Bro Barry Chalk KOM and carried
9. REPORTS
CORRESPONDENCE & EXECUTIVE RECCOMENDATION
Proposed By Bro Darren Chapman KOM, Seconded by Bro George Chalk KOM
IN
(a) GL Circular 60/2022 – Book of Condolence
(b) GL Circular 61/2022 – Day of HRH Queen Elizabeth II Funeral
(c) GL Circular 62/2022 – Election of GLE Trustee & Treasurer
(d) GL Circular 63/2022 – Fees & Charges (See item 13)
(e) GL Circular 64/2022 – Form 45 for 2023
(f) GL Circular 65/2022 – Venue 2023 & Hotels
(g) GL Circular 66/2022 – GP & DGP Election Results
(h) GL Circular 67/2022 – R101 Service
(i) GL Circular 68/2022 – Lottery Prizes October to December
(j) GL Circular 69/2022 - September Bereavements (17)
(k) GL Circular 70/2022 – October Lottery Draw
(l) Job Lawrence Letter – Notice of Motion (See item 12)
(m) Bro Tony Clarke ROH PPGP – Letter of Appeal (See item 18)
(n) GL Investment Scheme Letter – 07-10-2022
(o) Latest Bank Statement
2
4
8b Out
(a) Grand Lodge Circulars to Minor Lodges
(b) Fred Pearce Lodge Benevolent Committee Bye-Laws
(c) PGL31/2022 – PGL Dues
8c. EXECUTIVE RECCOMENDATIONS
None
Correspondence and Recommendations accepted. The ballot resulted 9 votes in
Favour, Nil against, Nil abstentions
(9 Brothers eligible to vote).
10. FINANCE REPORT
(I) BANK STATEMENT As of 30th September 2022 latest statement reads £3,621.58
(II) SUMARY OF FUNDS
CASH SUMMARYBALANCE OF FUNDS
at End of Quarter at End of Quarter
£ . P£ . P
CASH AT BANK 3,621.58 GENERAL FUND1,840.40
Less UnpresentedPGL Ben519.07
Cheques Out0.00GL Ben5.00
Cheques & Cash InPGP Appeal1,206.50
Total3,621.58
Exam Council50.61
Add Cash in
Treasurers Hands0.00Total All Funds3,621.58
Total0.00Invested Gen5,971.39
Add Cash Invested12,238.90Invested Ben6,267.51
TOTAL15,860.48TOTAL15,860.48
(III) TRUSTEES REPORT
The paying in book & Cheque Books inspected by Bro. Eric Macey ROH and Bro. Barry
Chalk KOM as per rule 3:3(b) 1 and found all in order.
Proposed Bro Eric Macey ROH, Seconded Bro Barry Chalk KOM
Trustee Report accepted. The ballot resulted 9 votes in favour, Nil against
Nil abstentions
(9 Brothers eligible to vote).
11. BENEVOLENT COMMITTEE REPORT
(a) Benevolence: None
(b) Correspondence: - None
(c) DEATH GRANT SCHEME – None
(d) SICK REPORT AND UPDATES –
Bro Jim Cowling of the White Heather and Job Lawrence Lodges, health has
unfortunately continued to deteriorate.
3
4
Bro Jim Crow ROH of the Dawn of Victory Lodge is on the road to recovery and has
returned to lodge.
Bro John Huntley ROH of the Thomas Calley Lodge is current at GWH Swindon awaiting
a transfer to the BRI, Bristol for a heart operation.
Proposed by Bro Paul Dyer ROH, Seconded by Bro Barry Baughan CP and carried
12. Provincial Grand Primo & Deputy Provincial Grand Primo for 2023
PGL directed PG Secretary to send correspondence to all minor lodges seeking
nominations for Provincial Grand Primo and Deputy Provincial Grand Primo for 2023,
with nominations to be in the hands of the Provincial Grand Secretary no later than
Monday 31st October 2022.
13. Remembrance Sunday Parade 2022
Remembrance Sunday Parade 2022 – Notice of Motions received from Job Lawrence
Lodge 5784 that the Wiltshire Provincial Grand Lodge purchase a wreath for the
Remembrance Sunday Parade 2022. At a cost of £20 for the wreath plus a £10 donation.
Executive recommend that PGL approve this
Bro Paul Dyer ROH proposed, seconded by Bro Barry Chalk KOM and carried
14. Dues, Charges and Fees for 2023
In light of the removal of the 30p for PGL from Grand Lodge dues effective from 1 st
January 2023, PGL to review historic income and expenditure to identify any cost
savings areas and how best to cover the 30p per registration shortfall.
PGL Secretary has written to all minor lodges, along with a breakdown of last 6 years
PGL income & expenditure, in order for the minor lodges to discuss and direct their
delegates accordingly.
All proposals to be in the hand of the Provincial Grand Secretary no later than Monday
31 st October 2022.
15. DATES TO REMEMBER
Saturday 15 th October 2022 – King George VI Lodge 3 rd & 4 th Degree Raising
Thursday 10 th November 2022 – PGL Visit to White Heather Lodge
15. LODGE CALL
(a) Thomas Calley 1562 – No Delegate
(b) White Heather 3853 – Going okay and thanked those who attended the raising
(c) Fred Pearce 5470 – Struggled to open during September
(d) Job Lawrence 5784 - Outstanding
(e) Dawn of Victory 7695 – Outstanding
16. KNIGHTS CHAPTER
Next meeting of Knights Chapter will be on Monday 24 th October 2022 @ 19.30 at the
Liden CC, Barrington Road, Liden, Swindon. All third & fourth degree members are
welcome.
17. PROVINCIAL GRAND PRIMO REPORT
Tuesday 4 th October 2022 – PGL Visited the Job Lawrence Lodge, Liden CC, Swindon
and had a good evening.
4
4
18. Appeal
Letter and accompanying cheque received from Bro Tony Clark ROH PPGP Appealing
the decision of September 2022 PGL under Rule 3:22 one the grounds that the PGP
failed to follow the Rules of Debate concerning his letter of complaint and the subsequent
report by the PGL Trustees.
At this stage Bro John Needle ROH PGP handled over the conduct of the Provincial
Grand Lodge in to the hands of Bro Colin Minns ROH PPGP for the Appeal to be heard.
Bro Colin Minns ROH PPGP gave each member of PGL the opportunity to express their
options on the Appeal under the Rules of Debate.
Proposed by Bro Darren Chapman KOM, seconded by Bro Colin Minns ROH that the
Appeal be referred back to allow the brothers in question time to provide supporting
evidence.
A secret ballot then took place, resulting in 4 in favour and 5 against - The proposition
was therefore lost
The original proposition to reject the Appeal, proposed by Bro Barry Chalk KOM DPGP
and Bro Eric Macey ROH PGP was then voted on by secret ballot.
The ballot resulted in 7 votes to reject the Appeal and 2 to uphold the Appeal.
The Appeal was therefore not upheld and the PG Secretary to write to Brother Tony
Clarke ROH PPGP to advise him of the outcome of his Appeal.
19. RAFFLE: This month’s Raffle Prize was donated by Bro Darren Chapman KOM and was
won by Bro Barry Baughn CP. Next Month’s will be donated by Bro Barry Chalk KOM
20. CASH ACCOUNT
Reg 4 @ 50p £ 2.00
Gifts £ 4.00
Raffle £ 9.00
PGP Appeal 2022 £ 410.00
PGL Ben £ 3.00
Total £ 428.00
21. CLOSURE The Provincial Grand Primo Bro. John Needle ROH, Closed the Provincial
Grand Lodge at 2052hrs, with 9 Officers, Delegates and Visitors
Next Meeting of the Executive Committee Monday 7 th November 2022 at 19.30 Virtual
The next meeting of Provincial Grand Lodge Monday 14 th November 2022 at 19.30 at
the Liden C. C, Barrington Road, Liden.
Bro. John Needle ROH Bro. Darren Chapman KOM PPGP
Provincial Grand Primo Provincial Grand Secretary
HELD AT LIDEN C. C. BARRINGTON CLOSE, LIDEN
MONDAY 10 TH OCTOBER 2022 AT 19.30
1. OPENING - The Provincial Grand Primo Bro John Needle ROH Opened the
Provincial Grand Lodge at 19.31hrs, with 9 Officers, Delegates and Visitors
2. LOYAL TOAST - This was duly Taken
3. ABSENT BRETHREN TOAST - This was observed with Due Solemnity
4. DELEGATE SUBSTITUTES & VISITORS - No Delegate Changes advised
5. ROLL CALL OF OFFICERS - The Roll Call of Officers revealed that 2 elected officers
were absent.
6. APOLOGIES
EXECUTIVE MEETING
Last Month: None
This Month: Bro Colin Minns ROH and Bro Barry Chalk KOM
Next Month: None
Provincial Grand Lodge
Last Month: None
This Month: Bro John Howe ROH
Next Month: None
Apologies were accepted on a proposition by Bro Barry Baughn CP, Seconded by Bro
George Chalk KOM and Carried
8. MINUTES OF PREVIOUS MEETING
Minutes of the previous meeting were accepted on a proposition by Bro Eirc Macey
ROH, Seconded by Bro Barry Chalk KOM and carried
9. REPORTS
CORRESPONDENCE & EXECUTIVE RECCOMENDATION
Proposed By Bro Darren Chapman KOM, Seconded by Bro George Chalk KOM
IN
(a) GL Circular 60/2022 – Book of Condolence
(b) GL Circular 61/2022 – Day of HRH Queen Elizabeth II Funeral
(c) GL Circular 62/2022 – Election of GLE Trustee & Treasurer
(d) GL Circular 63/2022 – Fees & Charges (See item 13)
(e) GL Circular 64/2022 – Form 45 for 2023
(f) GL Circular 65/2022 – Venue 2023 & Hotels
(g) GL Circular 66/2022 – GP & DGP Election Results
(h) GL Circular 67/2022 – R101 Service
(i) GL Circular 68/2022 – Lottery Prizes October to December
(j) GL Circular 69/2022 - September Bereavements (17)
(k) GL Circular 70/2022 – October Lottery Draw
(l) Job Lawrence Letter – Notice of Motion (See item 12)
(m) Bro Tony Clarke ROH PPGP – Letter of Appeal (See item 18)
(n) GL Investment Scheme Letter – 07-10-2022
(o) Latest Bank Statement
2
4
8b Out
(a) Grand Lodge Circulars to Minor Lodges
(b) Fred Pearce Lodge Benevolent Committee Bye-Laws
(c) PGL31/2022 – PGL Dues
8c. EXECUTIVE RECCOMENDATIONS
None
Correspondence and Recommendations accepted. The ballot resulted 9 votes in
Favour, Nil against, Nil abstentions
(9 Brothers eligible to vote).
10. FINANCE REPORT
(I) BANK STATEMENT As of 30th September 2022 latest statement reads £3,621.58
(II) SUMARY OF FUNDS
CASH SUMMARYBALANCE OF FUNDS
at End of Quarter at End of Quarter
£ . P£ . P
CASH AT BANK 3,621.58 GENERAL FUND1,840.40
Less UnpresentedPGL Ben519.07
Cheques Out0.00GL Ben5.00
Cheques & Cash InPGP Appeal1,206.50
Total3,621.58
Exam Council50.61
Add Cash in
Treasurers Hands0.00Total All Funds3,621.58
Total0.00Invested Gen5,971.39
Add Cash Invested12,238.90Invested Ben6,267.51
TOTAL15,860.48TOTAL15,860.48
(III) TRUSTEES REPORT
The paying in book & Cheque Books inspected by Bro. Eric Macey ROH and Bro. Barry
Chalk KOM as per rule 3:3(b) 1 and found all in order.
Proposed Bro Eric Macey ROH, Seconded Bro Barry Chalk KOM
Trustee Report accepted. The ballot resulted 9 votes in favour, Nil against
Nil abstentions
(9 Brothers eligible to vote).
11. BENEVOLENT COMMITTEE REPORT
(a) Benevolence: None
(b) Correspondence: - None
(c) DEATH GRANT SCHEME – None
(d) SICK REPORT AND UPDATES –
Bro Jim Cowling of the White Heather and Job Lawrence Lodges, health has
unfortunately continued to deteriorate.
3
4
Bro Jim Crow ROH of the Dawn of Victory Lodge is on the road to recovery and has
returned to lodge.
Bro John Huntley ROH of the Thomas Calley Lodge is current at GWH Swindon awaiting
a transfer to the BRI, Bristol for a heart operation.
Proposed by Bro Paul Dyer ROH, Seconded by Bro Barry Baughan CP and carried
12. Provincial Grand Primo & Deputy Provincial Grand Primo for 2023
PGL directed PG Secretary to send correspondence to all minor lodges seeking
nominations for Provincial Grand Primo and Deputy Provincial Grand Primo for 2023,
with nominations to be in the hands of the Provincial Grand Secretary no later than
Monday 31st October 2022.
13. Remembrance Sunday Parade 2022
Remembrance Sunday Parade 2022 – Notice of Motions received from Job Lawrence
Lodge 5784 that the Wiltshire Provincial Grand Lodge purchase a wreath for the
Remembrance Sunday Parade 2022. At a cost of £20 for the wreath plus a £10 donation.
Executive recommend that PGL approve this
Bro Paul Dyer ROH proposed, seconded by Bro Barry Chalk KOM and carried
14. Dues, Charges and Fees for 2023
In light of the removal of the 30p for PGL from Grand Lodge dues effective from 1 st
January 2023, PGL to review historic income and expenditure to identify any cost
savings areas and how best to cover the 30p per registration shortfall.
PGL Secretary has written to all minor lodges, along with a breakdown of last 6 years
PGL income & expenditure, in order for the minor lodges to discuss and direct their
delegates accordingly.
All proposals to be in the hand of the Provincial Grand Secretary no later than Monday
31 st October 2022.
15. DATES TO REMEMBER
Saturday 15 th October 2022 – King George VI Lodge 3 rd & 4 th Degree Raising
Thursday 10 th November 2022 – PGL Visit to White Heather Lodge
15. LODGE CALL
(a) Thomas Calley 1562 – No Delegate
(b) White Heather 3853 – Going okay and thanked those who attended the raising
(c) Fred Pearce 5470 – Struggled to open during September
(d) Job Lawrence 5784 - Outstanding
(e) Dawn of Victory 7695 – Outstanding
16. KNIGHTS CHAPTER
Next meeting of Knights Chapter will be on Monday 24 th October 2022 @ 19.30 at the
Liden CC, Barrington Road, Liden, Swindon. All third & fourth degree members are
welcome.
17. PROVINCIAL GRAND PRIMO REPORT
Tuesday 4 th October 2022 – PGL Visited the Job Lawrence Lodge, Liden CC, Swindon
and had a good evening.
4
4
18. Appeal
Letter and accompanying cheque received from Bro Tony Clark ROH PPGP Appealing
the decision of September 2022 PGL under Rule 3:22 one the grounds that the PGP
failed to follow the Rules of Debate concerning his letter of complaint and the subsequent
report by the PGL Trustees.
At this stage Bro John Needle ROH PGP handled over the conduct of the Provincial
Grand Lodge in to the hands of Bro Colin Minns ROH PPGP for the Appeal to be heard.
Bro Colin Minns ROH PPGP gave each member of PGL the opportunity to express their
options on the Appeal under the Rules of Debate.
Proposed by Bro Darren Chapman KOM, seconded by Bro Colin Minns ROH that the
Appeal be referred back to allow the brothers in question time to provide supporting
evidence.
A secret ballot then took place, resulting in 4 in favour and 5 against - The proposition
was therefore lost
The original proposition to reject the Appeal, proposed by Bro Barry Chalk KOM DPGP
and Bro Eric Macey ROH PGP was then voted on by secret ballot.
The ballot resulted in 7 votes to reject the Appeal and 2 to uphold the Appeal.
The Appeal was therefore not upheld and the PG Secretary to write to Brother Tony
Clarke ROH PPGP to advise him of the outcome of his Appeal.
19. RAFFLE: This month’s Raffle Prize was donated by Bro Darren Chapman KOM and was
won by Bro Barry Baughn CP. Next Month’s will be donated by Bro Barry Chalk KOM
20. CASH ACCOUNT
Reg 4 @ 50p £ 2.00
Gifts £ 4.00
Raffle £ 9.00
PGP Appeal 2022 £ 410.00
PGL Ben £ 3.00
Total £ 428.00
21. CLOSURE The Provincial Grand Primo Bro. John Needle ROH, Closed the Provincial
Grand Lodge at 2052hrs, with 9 Officers, Delegates and Visitors
Next Meeting of the Executive Committee Monday 7 th November 2022 at 19.30 Virtual
The next meeting of Provincial Grand Lodge Monday 14 th November 2022 at 19.30 at
the Liden C. C, Barrington Road, Liden.
Bro. John Needle ROH Bro. Darren Chapman KOM PPGP
Provincial Grand Primo Provincial Grand Secretary