MINUTES of the Wiltshire PGL Meeting
Monday 14th October 2013 At the Ferndale Road Club, Swindon.
1. Opening. The PGP Bro Tony Clarke ROH opened the meeting at 19.35 hrs with a count of 12 officers delegates and visitors.
2. Loyal Toast. Duly Taken
3. Absent Brethren Toast. Observed with all Solemnity
4. Roll Call. The Roll Call of Officers revealed that 2 elected officers were absent.
5. Introduction of Visitors. None
6. Apologies.
(a) Executive
Last month None
This Month None
Next Month None
(b) Apologies Provincial Grand Lodge Meeting
Last month Bro. Iain Smith KOM SWHR
This Month:- Bro. Chris Rawlings ROH
Next Month None
Accepted on a proposal by Bro. Alan Dance ROH Seconded Bro. Phil Spencer ROH
7. Delegate Changes. Brother Roy Timlett KOM DOV
8. Lodge Call
All lodges represented by delegates rreportes they were OK Sir WHRose Lodge havin g initiation 27th October.
9. Minutes of the Previous PGL Meeting
Proposed Bro Mike Thurston Hewer ROH seconded by Bro Eric Macey ROH
10 Summary of Funds
General Fund £2,331.63 Funds B/F £ 3 ,971.80
PGP Appeal £674 .13 Investment Gen Fund £ 5,516.40
Benevolent Fund £898.54 Investment Ben Fund £ 5,405.73
G. L V. B £6.50
Examining Council £61.00
£ 3,971.80 £ 14,893.93
Proposed Vbro. Phil Spencer ROH Seconded Bro. Roland Clarke ROH
Executive Committee Report
Proposed by Bro Iain Smith KOM seconded by Bro Roland Clarke ROH
CORRESPONDENCE
11.1
IN.
(a) Bank Statement
(b) Grand Lodge Circ 57/2013 Proposed Orangey at Grove House
(c) Grand Lodge Circ 58/2013 Questions and answers on G.L. accounting.
(d) Grand Lodge Circ59/2013 Elwell Shield Results
(e) Grand Lodge Circ 60/2013 Grand Lodge Auditors speech mad at G>? L>
(f) Grand Lodge Circ 61/2013 Expelled/Suspensions update
(g) Grand Lodge Circ 62/2013 R.A.O.B. Web site down for one week (Revamp now Open)
(h) Grand Lodge Circ 63/2013 Vacancy for General Manager at F. C. Parry
(i) Grand Lodge Circ 64/2013 New Charges for 2014
(j) Grand Lodge Circ 65/2013 Lottery Winners for October (No Winners again)
(k) Grand Lodge Circ 66/2013 Changes mad during last three months of Lodges etc.
(l) Dawn of Victory 7695 entering Bro. Stuart McCrory for the Peter Jarvis Memorial Trophy. Bro. Richard Hawkes ROH proposed that we recommend that this be sent on to Grand Lodge, seconded Bro. Mike Thurston-Hewer ROH
(m) Dawn of Victory Change of Delegate Bro. Roy Timlett KOM
(n) Wiltshire Provincial Grand Lodge Motion placed before Grand Lodge re Email of Suspensions/Expulsions. GLMC has ruled the motion as non-competent and we have to appeal against this ruling, if we wish to ASAP. Defer to 2014 Proposed Bro. Mike Thurston-Hewer ROH seconded Bro. Paul Dyer ROH
(o) Birthday Party Bro. Royston Smith ROH @ Navy Club 9th November 8 pm all Brothers invited.
OUT
(a) Expulsion/Suspension Lists M.L./ROH/KC
(b) New Charges for 2014 M.L.
(c) Invoices to all Lodgers
11.3 Lodges are reminded that written nominations for Minor Offices are required by the next Executive meeting
Acceptance of the Executive Committee Report. The ballot resulted 11 votes in favour, 0 against1 abstentions
(12 Brothers eligible to vote).
12. Trustees Report. To be given by Bro Mike Thurston-Hewer ROH, Bro. Tony Clark ROH and Bro. Chris Rawlings ROH This was given by Bro. Chris Rawlings who reported that all books have been seen and banking has been carried out as per rule. This was confirmed by Bro. Mike Thurston-Hewer ROH.
13. Excelsior Lodge Amalgamation A letter was received by the Provincial Grand Secretary dated 11.09.13 (received 24.09.13), informing the PGL that they have decided to amalgamate with Ye Olde Saxon Lodge as from 30th September 2013 , The PGSec. Sent a letter to the lodge pointing out the correct way to amalgamate. He also called a meeting of the PGL Trustees for more guidance, to which the PGSec sent another letter which was sent on 30.09.13 It was agreed that if the books are not in the hands of the PGSec by Thursday the Trustees are to collect them from City Secretary Bro. Mick Cook. Books received, are incomplete so report to be deferred to next month after Executive Committee has examined all books. Proposed by Bro. Phil Spencer ROH and seconded by Bro. Richard Hawkes ROH
14. Nominations
Provincial Grand Primo Bro. Paul Dyer ROH Nominated by Job Lawrence Lodge and the White Heather Lodge.
Deputy Provincial Grand Primo Bro. Alan Dance ROH nominated By the Job Lawrence Lodge and the White Heather Lodge. In view of no mother nominations, the nominations were proposed by Bro.Eric Macey ROH seconded by Bro. Colin Minns KOM FOR 9 AGAINST 0 Abstentions 3
15. Election to a higher degree Fred Pearce lodge
Brother Gordon Lee KOM to 4th Degree, date asked for is 14th January 2014 It was pointed out that there has been an unwritten rule that Raisings are not held in January. The PGSec to contact Bro. Toni Cox ROH to see if an alternative date can be arranged. PGSec HAS SEEN The city Secretary and the lodge has agreed to a new date as 4th February 2014
16 Benevolent Committee Report.
Correspondence. Grand Lodge ASG/2 for Mrs E. J Johnson, PG Secretary reported that Grand Lodge had already been informed of the death of the lady.
Death Grant Scheme. Application Job Lawrence Lodge Mrs Johnson, Lodges to be invoiced at end of Quarter.
Sick Report and Updates.
Bro. Peter Stewart ROH now in, Orchard Care Home, Wroughton and is quite poorly. . Bro. Roy Mayl ROH No Change Bro. John Howe ROH Buffess applied for Convalescence Bro. Mike Thurston-Hewer ROH Buffess progressing well. Bro. George Richardson ROH DOV had a minor Brain bleed now home progressing well.
6. BENEVOLENCE ; The Benevolence for 2 Brothers of the Excelsior Lodge has not been paid due to no correspondences being received by the PGSec in reply to his letter asking for more info.
Proposed by Bro Colin Minns KOM Seconded by Bro Richard Hawkes ROH
16. Knights Chapter
The next meeting of Knights Chapter is on Saturday 30th November 2013 19.30.at the RNA Club Harding St. All third and fourth degree members will be welcomed. There will be no Chapter in October due to the Centenary Celebrations on 26th October 2013.
17. ROLL of H0NOUR ASSEMBLY.
The next meeting of Roll Of Honour Assembly is on Monday 21st October 2013 at 20.00 at Ferndale Road Club. All fourth Degree members would be most welcomed
18. Raffle The raffle is kindly donated by Dawn Of Victory Lodge and was won by Bro. Phil Spencer ROH Next Months Raffle will be donated by SWHR Lodge
19. Cash Account. The Cash Account for the evening:
Registration 5 @ 50p £ 2.50
Gifts £ 5.50
PGL Raffle £11.00
PGL VBF £ 1.00
GL VBF £ 1.00
PGP Appeal £
Total £ 21.00
20. Closure The business having been concluded the meeting was closed by PGP Bro Tony Clarke ROH at 20.45 hrs with a count of 12 officers, delegates and visitors
______________
Bro. Tony Clarke ROH PGP Bro. Royston Smith ROH PG Secretary
Monday 14th October 2013 At the Ferndale Road Club, Swindon.
1. Opening. The PGP Bro Tony Clarke ROH opened the meeting at 19.35 hrs with a count of 12 officers delegates and visitors.
2. Loyal Toast. Duly Taken
3. Absent Brethren Toast. Observed with all Solemnity
4. Roll Call. The Roll Call of Officers revealed that 2 elected officers were absent.
5. Introduction of Visitors. None
6. Apologies.
(a) Executive
Last month None
This Month None
Next Month None
(b) Apologies Provincial Grand Lodge Meeting
Last month Bro. Iain Smith KOM SWHR
This Month:- Bro. Chris Rawlings ROH
Next Month None
Accepted on a proposal by Bro. Alan Dance ROH Seconded Bro. Phil Spencer ROH
7. Delegate Changes. Brother Roy Timlett KOM DOV
8. Lodge Call
All lodges represented by delegates rreportes they were OK Sir WHRose Lodge havin g initiation 27th October.
9. Minutes of the Previous PGL Meeting
Proposed Bro Mike Thurston Hewer ROH seconded by Bro Eric Macey ROH
10 Summary of Funds
General Fund £2,331.63 Funds B/F £ 3 ,971.80
PGP Appeal £674 .13 Investment Gen Fund £ 5,516.40
Benevolent Fund £898.54 Investment Ben Fund £ 5,405.73
G. L V. B £6.50
Examining Council £61.00
£ 3,971.80 £ 14,893.93
Proposed Vbro. Phil Spencer ROH Seconded Bro. Roland Clarke ROH
Executive Committee Report
Proposed by Bro Iain Smith KOM seconded by Bro Roland Clarke ROH
CORRESPONDENCE
11.1
IN.
(a) Bank Statement
(b) Grand Lodge Circ 57/2013 Proposed Orangey at Grove House
(c) Grand Lodge Circ 58/2013 Questions and answers on G.L. accounting.
(d) Grand Lodge Circ59/2013 Elwell Shield Results
(e) Grand Lodge Circ 60/2013 Grand Lodge Auditors speech mad at G>? L>
(f) Grand Lodge Circ 61/2013 Expelled/Suspensions update
(g) Grand Lodge Circ 62/2013 R.A.O.B. Web site down for one week (Revamp now Open)
(h) Grand Lodge Circ 63/2013 Vacancy for General Manager at F. C. Parry
(i) Grand Lodge Circ 64/2013 New Charges for 2014
(j) Grand Lodge Circ 65/2013 Lottery Winners for October (No Winners again)
(k) Grand Lodge Circ 66/2013 Changes mad during last three months of Lodges etc.
(l) Dawn of Victory 7695 entering Bro. Stuart McCrory for the Peter Jarvis Memorial Trophy. Bro. Richard Hawkes ROH proposed that we recommend that this be sent on to Grand Lodge, seconded Bro. Mike Thurston-Hewer ROH
(m) Dawn of Victory Change of Delegate Bro. Roy Timlett KOM
(n) Wiltshire Provincial Grand Lodge Motion placed before Grand Lodge re Email of Suspensions/Expulsions. GLMC has ruled the motion as non-competent and we have to appeal against this ruling, if we wish to ASAP. Defer to 2014 Proposed Bro. Mike Thurston-Hewer ROH seconded Bro. Paul Dyer ROH
(o) Birthday Party Bro. Royston Smith ROH @ Navy Club 9th November 8 pm all Brothers invited.
OUT
(a) Expulsion/Suspension Lists M.L./ROH/KC
(b) New Charges for 2014 M.L.
(c) Invoices to all Lodgers
11.3 Lodges are reminded that written nominations for Minor Offices are required by the next Executive meeting
Acceptance of the Executive Committee Report. The ballot resulted 11 votes in favour, 0 against1 abstentions
(12 Brothers eligible to vote).
12. Trustees Report. To be given by Bro Mike Thurston-Hewer ROH, Bro. Tony Clark ROH and Bro. Chris Rawlings ROH This was given by Bro. Chris Rawlings who reported that all books have been seen and banking has been carried out as per rule. This was confirmed by Bro. Mike Thurston-Hewer ROH.
13. Excelsior Lodge Amalgamation A letter was received by the Provincial Grand Secretary dated 11.09.13 (received 24.09.13), informing the PGL that they have decided to amalgamate with Ye Olde Saxon Lodge as from 30th September 2013 , The PGSec. Sent a letter to the lodge pointing out the correct way to amalgamate. He also called a meeting of the PGL Trustees for more guidance, to which the PGSec sent another letter which was sent on 30.09.13 It was agreed that if the books are not in the hands of the PGSec by Thursday the Trustees are to collect them from City Secretary Bro. Mick Cook. Books received, are incomplete so report to be deferred to next month after Executive Committee has examined all books. Proposed by Bro. Phil Spencer ROH and seconded by Bro. Richard Hawkes ROH
14. Nominations
Provincial Grand Primo Bro. Paul Dyer ROH Nominated by Job Lawrence Lodge and the White Heather Lodge.
Deputy Provincial Grand Primo Bro. Alan Dance ROH nominated By the Job Lawrence Lodge and the White Heather Lodge. In view of no mother nominations, the nominations were proposed by Bro.Eric Macey ROH seconded by Bro. Colin Minns KOM FOR 9 AGAINST 0 Abstentions 3
15. Election to a higher degree Fred Pearce lodge
Brother Gordon Lee KOM to 4th Degree, date asked for is 14th January 2014 It was pointed out that there has been an unwritten rule that Raisings are not held in January. The PGSec to contact Bro. Toni Cox ROH to see if an alternative date can be arranged. PGSec HAS SEEN The city Secretary and the lodge has agreed to a new date as 4th February 2014
16 Benevolent Committee Report.
Correspondence. Grand Lodge ASG/2 for Mrs E. J Johnson, PG Secretary reported that Grand Lodge had already been informed of the death of the lady.
Death Grant Scheme. Application Job Lawrence Lodge Mrs Johnson, Lodges to be invoiced at end of Quarter.
Sick Report and Updates.
Bro. Peter Stewart ROH now in, Orchard Care Home, Wroughton and is quite poorly. . Bro. Roy Mayl ROH No Change Bro. John Howe ROH Buffess applied for Convalescence Bro. Mike Thurston-Hewer ROH Buffess progressing well. Bro. George Richardson ROH DOV had a minor Brain bleed now home progressing well.
6. BENEVOLENCE ; The Benevolence for 2 Brothers of the Excelsior Lodge has not been paid due to no correspondences being received by the PGSec in reply to his letter asking for more info.
Proposed by Bro Colin Minns KOM Seconded by Bro Richard Hawkes ROH
16. Knights Chapter
The next meeting of Knights Chapter is on Saturday 30th November 2013 19.30.at the RNA Club Harding St. All third and fourth degree members will be welcomed. There will be no Chapter in October due to the Centenary Celebrations on 26th October 2013.
17. ROLL of H0NOUR ASSEMBLY.
The next meeting of Roll Of Honour Assembly is on Monday 21st October 2013 at 20.00 at Ferndale Road Club. All fourth Degree members would be most welcomed
18. Raffle The raffle is kindly donated by Dawn Of Victory Lodge and was won by Bro. Phil Spencer ROH Next Months Raffle will be donated by SWHR Lodge
19. Cash Account. The Cash Account for the evening:
Registration 5 @ 50p £ 2.50
Gifts £ 5.50
PGL Raffle £11.00
PGL VBF £ 1.00
GL VBF £ 1.00
PGP Appeal £
Total £ 21.00
20. Closure The business having been concluded the meeting was closed by PGP Bro Tony Clarke ROH at 20.45 hrs with a count of 12 officers, delegates and visitors
______________
Bro. Tony Clarke ROH PGP Bro. Royston Smith ROH PG Secretary