MINUTES of the Wiltshire PGL Meeting
Monday 12th May 2014
At the Ferndale Road Club, Swindon.
1. Opening. The IPPGP Bro Tony Clarke ROH opened the meeting at 19.35 hrs with a count of 8 officers delegates and visitors.
2. Loyal Toast. Duly Taken
3. Absent Brethren Toast. Observed with all Solemnity
4. Roll Call. The Roll Call of Officers revealed that 4 elected officers were absent.
5. Introduction of Visitors. There were no visitors
At this stage the PGP Bro. Paul Dyer ROH took the chair.
6. Apologies.
(a) Apologies. Executive
Last month Bro. Colin Minns KOM, Bro. Alan Dance ROH
This Month Bro. Mike Thurston-Hewer ROH, Bro. Tony Clarke ROH
Next Month Bro. Chris Rawlings ROH
(b) Apologies Provincial Grand Lodge Meeting
Last month Bro. Phil Spencer ROH
This Month Bro. Chris Rawlings ROH Bro. Eric Macey ROH
Next Month Bro. Roland Clark ROH
Accepted on a proposal by Bro. Richard Hawkes ROH Seconded Bro. Alan Dance ROH
7. Delegate Changes. None Notified
8. Lodge Call
All lodges represented were doing well, except SWHR who is struggling. WH thanked the PGP and his Officers, for his attendance. DOV apologise for halting PGL visit.
9. Minutes of the Previous PGL Meeting
The Minutes were accepted as per written record Proposed By Bro. Alan Dance ROH Seconded by Bro Roland Clark ROH
10 Summary of Funds
General Fund 2,554.73 Funds B/F £ 3,685.21
PGP Appeal 93.01 Investment Gen Fund £ 5,516.40
Benevolent Fund 952.97 Investment Ben Fund £ 5,594.80
G. L V. B 15.50
Examining Council £69.00
£ 3,685.21 £ 14,796.41
These were accepted, proposed Bro. Richard Hawkes RIOH Seconded Bro. Mike Thurston-Hewer ROH
Executive Committee Report
Proposed by Bro Richard Hawkes ROH seconded by Bro Alan Dance ROH
CORRESPONDENCE
11.1 IN
(a) Bank Statement for April £3266.14
(b) Grand Lodge Circ No.26/2014 Suspensions/Expulsions. Copy to all Lodges/KC/ROHA
(c) Grand Lodge Circ No. 27/2014m Department Vacancy at GL Grove House.
(d) Grand Lodge Circ No. 28/2014 GL Lottery results (None in Wiltshire)
(e) Sadie Bellamy asking if I wish to stand for the ASCC. I have replied No
(f) Grand Lodge Receipt of our Audit Sheet for 2013
(g) YOS Lodge did not open for 2 weeks due to illness and holidays.
(h) DOV Apology for Bro. P. Spencer ROH for April.
(i) Grand Lodge Nomination form for GL Officers. It is recommended that we nominate Bro. Mike Thurston-Hewer ROH
(j) Yorkshire Social Committee 20 tickets for GL Garden Party 12th July 50p each. It was agreed that the 5 Lodges attending tonight would take 4 each. To be billed at end of quarter.
OUT
(a) Grand Lodge Nominating Tom Calley Lodge for Elwell Shield
(b) Letter to Michelle Lovesay thanking her for her work for us over the years.
Acceptance of the Executive Committee Report.
The ballot resulted 9 votes in favour, 0 against 0 abstentions
(9 Brothers eligible to vote).
12. Trustees Report. To be given by Bro. Chris Rawlings ROH Reported that the books have been inspected. There was one outstanding cheque for dues Fred Pearce Lodge.
13. Auditors Report Bro. Richard Hawkes ROH and Bro. Barry Dowson ROH
The Auditors reported that the books for 2013 have been found correct since minor adjustments were needed, and have now been sent to Grand Lodge. Acceptance of the Balance Sheet and Report with a vote of thanks to both Brothers on a proposal by Bro. Alan Dance ROH and seconded b y Bro. Colin Minns KOM
The ballot resulted 9* votes in favour, 0 against 0 abstentions
(9 Brothers eligible to vote).
13b Remuneration and ELECTION OF AUDITORS FOR 2014
It is recommended to the PGL that the remuneration be the same as last year £25 each proposed Bro. Chris Rawlings ROH seconded Bro. Alan Dance ROH. It is further recommended that Bro. Richard Hawkes ROH and Bro. Barry Dowson ROH be auditors for 2014 Proposed Bro. Mike Thurston-Hewer ROH seconded by Bro. Roland Clark ROH_
Acceptance of the Executive Committee Recommendation.
The ballot resulted 9 votes in favour, 0 against 0 abstentions
(9 Brothers eligible to vote).
14. Book Keeper position
It was agreed that the following recommendations be accepted:-
a. The P. G. Secretary assumes this position, his honorarium to be £100.00 per quarter
b. The accounting returns to a Red Cash Book system
c. The P.G.L. Auditors to audit the books at the end of each quarter, (as per Minor Lodge).
d. ALL Financial Officers to sign the sheets at the end of each quarter
Acceptance of the Executive Committee Recommendation
The ballot resulted 9 votes in favour, 0 against 0 abstentions
(9 Brothers eligible to vote).
15. GRAND LODGE AGENDA. Resume to be given by the Grand Lodge Delegates Brothers Mike Thurston-Hewer ROH Royston Smith ROH m\in points made Left to delegates to vote as they think fit
16 Benevolent Committee Report.
Benevolence No Applications.
Correspondence None
Sick Report and Updates.
Bro. Peter Stewart ROH Feeling on top of the world this week
Bro. Bob Reynolds ROH Past GPO Has been informed that they cannot do anything more for him and it is only a matter of time. Bro. Paul Dyer ROH PGP added that it appears Bro. Bob is resigned to his fate.
Bro. Eric Macey ROH undergoing a scan to look for liver cancer.
Bro. Barry Dowson ROH had a blood clot on his lung so now injecting himself to thin his blood and is as well as can be expected.
Bro. Tony Clarke ROH still waiting for his knee op.
Bro. Royston Smith ROH has been told he has an 18 week wait for his second eye op.
Proposed by Bro Tony Clarke ROH Seconded by Bro. Richard Hawkes ROH
17. Knights Chapter
The next meeting of Knights Chapter is on Saturday 24th May 2014 19.30.at the RNA Club Harding St. All third and fourth degree members will be welcomed
18. ROLL of H0NOUR ASSEMBLY.
The next meeting of Roll Of Honour Assembly is on Monday 19th May 2014 at 20.00 at Ferndale Road Club. All fourth Degree members would be most welcomed
19. RAFFLE The raffle is kindly donated by The White Heather Lodge and was won by Bro. Roland Clark ROH. Next months raffle will be donated by Bro. Royston Smith ROH
20. Cash Account.
The Cash Account for the evening:
Registration 8 @ 50p £ 4.00
Gifts £ 0.00
PGL Raffle £ 9.00
PGL VBF £ 4.00
GL VBF £ 1.00
PGP Appeal £ _____
Total £ 18.00
21. Closure The business having been concluded the meeting was closed by PGP Bro Paul Dyer ROH at 20.25 hrs with a count of 9 officers, delegates and visitors
Bro. Barry Dowson ROH had a blood clot on his lung so now injecting himself to thin his blood
Proposed by Bro Tony Clarke ROH Seconded by Bro. Richard Hawkes ROH
17. Knights Chapter
The next meeting of Knights Chapter is on Saturday 24th May 2014 19.30.at the RNA Club Harding St. All third and fourth degree members will be welcomed
18. ROLL of H0NOUR ASSEMBLY.
The next meeting of Roll Of Honour Assembly is on Monday 19th May 2014 at 20.00 at Ferndale Road Club. All fourth Degree members would be most welcomed
19. RAFFLE The raffle is kindly donated by The White Heather Lodge and was won by Bro. Roland Clark ROH. Next months raffle will be donated by Bro. Royston Smith ROH 20. Cash Account. The Cash Account for the evening: Registration 8 @ 50p £ 4.00
Gifts £ 0.00
PGL Raffle £ 9.00
PGL VBF £ 4.00
GL VBF £ 1.00
PGP Appeal £ _____
Total £ 18.00
21. Closure The business having been concluded the meeting was closed by PGP Bro Paul Dyer ROH at 20.25 hrs with a count of 9 officers, delegates and visitors
Monday 12th May 2014
At the Ferndale Road Club, Swindon.
1. Opening. The IPPGP Bro Tony Clarke ROH opened the meeting at 19.35 hrs with a count of 8 officers delegates and visitors.
2. Loyal Toast. Duly Taken
3. Absent Brethren Toast. Observed with all Solemnity
4. Roll Call. The Roll Call of Officers revealed that 4 elected officers were absent.
5. Introduction of Visitors. There were no visitors
At this stage the PGP Bro. Paul Dyer ROH took the chair.
6. Apologies.
(a) Apologies. Executive
Last month Bro. Colin Minns KOM, Bro. Alan Dance ROH
This Month Bro. Mike Thurston-Hewer ROH, Bro. Tony Clarke ROH
Next Month Bro. Chris Rawlings ROH
(b) Apologies Provincial Grand Lodge Meeting
Last month Bro. Phil Spencer ROH
This Month Bro. Chris Rawlings ROH Bro. Eric Macey ROH
Next Month Bro. Roland Clark ROH
Accepted on a proposal by Bro. Richard Hawkes ROH Seconded Bro. Alan Dance ROH
7. Delegate Changes. None Notified
8. Lodge Call
All lodges represented were doing well, except SWHR who is struggling. WH thanked the PGP and his Officers, for his attendance. DOV apologise for halting PGL visit.
9. Minutes of the Previous PGL Meeting
The Minutes were accepted as per written record Proposed By Bro. Alan Dance ROH Seconded by Bro Roland Clark ROH
10 Summary of Funds
General Fund 2,554.73 Funds B/F £ 3,685.21
PGP Appeal 93.01 Investment Gen Fund £ 5,516.40
Benevolent Fund 952.97 Investment Ben Fund £ 5,594.80
G. L V. B 15.50
Examining Council £69.00
£ 3,685.21 £ 14,796.41
These were accepted, proposed Bro. Richard Hawkes RIOH Seconded Bro. Mike Thurston-Hewer ROH
Executive Committee Report
Proposed by Bro Richard Hawkes ROH seconded by Bro Alan Dance ROH
CORRESPONDENCE
11.1 IN
(a) Bank Statement for April £3266.14
(b) Grand Lodge Circ No.26/2014 Suspensions/Expulsions. Copy to all Lodges/KC/ROHA
(c) Grand Lodge Circ No. 27/2014m Department Vacancy at GL Grove House.
(d) Grand Lodge Circ No. 28/2014 GL Lottery results (None in Wiltshire)
(e) Sadie Bellamy asking if I wish to stand for the ASCC. I have replied No
(f) Grand Lodge Receipt of our Audit Sheet for 2013
(g) YOS Lodge did not open for 2 weeks due to illness and holidays.
(h) DOV Apology for Bro. P. Spencer ROH for April.
(i) Grand Lodge Nomination form for GL Officers. It is recommended that we nominate Bro. Mike Thurston-Hewer ROH
(j) Yorkshire Social Committee 20 tickets for GL Garden Party 12th July 50p each. It was agreed that the 5 Lodges attending tonight would take 4 each. To be billed at end of quarter.
OUT
(a) Grand Lodge Nominating Tom Calley Lodge for Elwell Shield
(b) Letter to Michelle Lovesay thanking her for her work for us over the years.
Acceptance of the Executive Committee Report.
The ballot resulted 9 votes in favour, 0 against 0 abstentions
(9 Brothers eligible to vote).
12. Trustees Report. To be given by Bro. Chris Rawlings ROH Reported that the books have been inspected. There was one outstanding cheque for dues Fred Pearce Lodge.
13. Auditors Report Bro. Richard Hawkes ROH and Bro. Barry Dowson ROH
The Auditors reported that the books for 2013 have been found correct since minor adjustments were needed, and have now been sent to Grand Lodge. Acceptance of the Balance Sheet and Report with a vote of thanks to both Brothers on a proposal by Bro. Alan Dance ROH and seconded b y Bro. Colin Minns KOM
The ballot resulted 9* votes in favour, 0 against 0 abstentions
(9 Brothers eligible to vote).
13b Remuneration and ELECTION OF AUDITORS FOR 2014
It is recommended to the PGL that the remuneration be the same as last year £25 each proposed Bro. Chris Rawlings ROH seconded Bro. Alan Dance ROH. It is further recommended that Bro. Richard Hawkes ROH and Bro. Barry Dowson ROH be auditors for 2014 Proposed Bro. Mike Thurston-Hewer ROH seconded by Bro. Roland Clark ROH_
Acceptance of the Executive Committee Recommendation.
The ballot resulted 9 votes in favour, 0 against 0 abstentions
(9 Brothers eligible to vote).
14. Book Keeper position
It was agreed that the following recommendations be accepted:-
a. The P. G. Secretary assumes this position, his honorarium to be £100.00 per quarter
b. The accounting returns to a Red Cash Book system
c. The P.G.L. Auditors to audit the books at the end of each quarter, (as per Minor Lodge).
d. ALL Financial Officers to sign the sheets at the end of each quarter
Acceptance of the Executive Committee Recommendation
The ballot resulted 9 votes in favour, 0 against 0 abstentions
(9 Brothers eligible to vote).
15. GRAND LODGE AGENDA. Resume to be given by the Grand Lodge Delegates Brothers Mike Thurston-Hewer ROH Royston Smith ROH m\in points made Left to delegates to vote as they think fit
16 Benevolent Committee Report.
Benevolence No Applications.
Correspondence None
Sick Report and Updates.
Bro. Peter Stewart ROH Feeling on top of the world this week
Bro. Bob Reynolds ROH Past GPO Has been informed that they cannot do anything more for him and it is only a matter of time. Bro. Paul Dyer ROH PGP added that it appears Bro. Bob is resigned to his fate.
Bro. Eric Macey ROH undergoing a scan to look for liver cancer.
Bro. Barry Dowson ROH had a blood clot on his lung so now injecting himself to thin his blood and is as well as can be expected.
Bro. Tony Clarke ROH still waiting for his knee op.
Bro. Royston Smith ROH has been told he has an 18 week wait for his second eye op.
Proposed by Bro Tony Clarke ROH Seconded by Bro. Richard Hawkes ROH
17. Knights Chapter
The next meeting of Knights Chapter is on Saturday 24th May 2014 19.30.at the RNA Club Harding St. All third and fourth degree members will be welcomed
18. ROLL of H0NOUR ASSEMBLY.
The next meeting of Roll Of Honour Assembly is on Monday 19th May 2014 at 20.00 at Ferndale Road Club. All fourth Degree members would be most welcomed
19. RAFFLE The raffle is kindly donated by The White Heather Lodge and was won by Bro. Roland Clark ROH. Next months raffle will be donated by Bro. Royston Smith ROH
20. Cash Account.
The Cash Account for the evening:
Registration 8 @ 50p £ 4.00
Gifts £ 0.00
PGL Raffle £ 9.00
PGL VBF £ 4.00
GL VBF £ 1.00
PGP Appeal £ _____
Total £ 18.00
21. Closure The business having been concluded the meeting was closed by PGP Bro Paul Dyer ROH at 20.25 hrs with a count of 9 officers, delegates and visitors
Bro. Barry Dowson ROH had a blood clot on his lung so now injecting himself to thin his blood
Proposed by Bro Tony Clarke ROH Seconded by Bro. Richard Hawkes ROH
17. Knights Chapter
The next meeting of Knights Chapter is on Saturday 24th May 2014 19.30.at the RNA Club Harding St. All third and fourth degree members will be welcomed
18. ROLL of H0NOUR ASSEMBLY.
The next meeting of Roll Of Honour Assembly is on Monday 19th May 2014 at 20.00 at Ferndale Road Club. All fourth Degree members would be most welcomed
19. RAFFLE The raffle is kindly donated by The White Heather Lodge and was won by Bro. Roland Clark ROH. Next months raffle will be donated by Bro. Royston Smith ROH 20. Cash Account. The Cash Account for the evening: Registration 8 @ 50p £ 4.00
Gifts £ 0.00
PGL Raffle £ 9.00
PGL VBF £ 4.00
GL VBF £ 1.00
PGP Appeal £ _____
Total £ 18.00
21. Closure The business having been concluded the meeting was closed by PGP Bro Paul Dyer ROH at 20.25 hrs with a count of 9 officers, delegates and visitors