Minutes, of the Wiltshire PGL Meeting
Monday 9th December 2013
At the Ferndale Road Club, Swindon.
1. Opening. The PGP Bro Tony Clarke ROH opened the meeting at 19.40 hrs with a count of 10 officers delegates and visitors.
2. Loyal Toast. Duly Taken
3. Absent Brethren Toast. Observed with all Solemnity
4. Roll Call. The Roll Call of Officers revealed that 2 elected officers were absent.
5. Introduction of Visitors.
There were no visitors
6. Apologies.
(a) Executive
Last month None
This Month Bro. Richard Hawkes ROH
Next Month None
(b) Apologies Provincial Grand Lodge Meeting
Last month Bro. Phil Spencer ROH (DoV)
This Month:- Bro. Chris Rawlings ROH Bro. Colin Minns KOM
Next Month None
Accepted on a proposal by Bro. Paul Dyer ROH seconded by Bro. Alan Dance ROH
7. Delegate Changes. None Notified
8. Lodge Call
T. C. doing OK W. H struggling Sir W.H. R Struggling F. P No Delegate
J. L. Doing well Initiation 10.12.13 D O V doing well Annual Christmas draw Saturday £2 to get in. Y O S No Delegate.
9. Minutes of the Previous PGL Meeting
Proposed Bro Eric Macey ROH seconded by Bro Iain Smith KOM
10 Summary of Funds
General Fund £ 2,387.56 Funds B/F £ 4,109.73
PGP Appeal £674.13 Investment Gen Fund £ 5,516.40
Benevolent Fund £ 1,024.54 Investment Ben Fund £ 5,405.73
G. L V. B £ 9.50
Examining Council £ 14.00
£ 4,109.73 £ 15,031.86
Proposed Bro. Richard Hawkes ROH Seconded Bro. Iain Smith KOM and Carried
10. Executive Committee Report
Proposed by Bro Alan Dance ROH seconded by Bro Barry Dowson ROH
CORRESPONDENCE
11.1
IN.
(a) Bank Statement November’ £4112.26
(b) Grand Lodge Circ 76/2013 2 designs for Memorial at Arboritum (Minor Lodges)
(c) Grand Lodge Circ 77/2013 appeal for Phillipines. (Minor Lodges)’
(d) Grand Lodge Annual Ours Appeal (Minor Lodges.)
(e) Grand Secretary acknowledging letter from PG Sec and confirming the Suspensions of Bro’s Osborne WA 9734, Cook PA 8219 and Hibberd JA 6659;
(f) Grand Secretary advice on procedures to suspend Brothers.
(g) Email from Grand Secretary regarding communicating with Grand Lodge. All questions must go through the PGL; He has returned a copy of letter from Bro. Les Osborne ROH.
(h) Appeal from Bro. Les Osborne ROH (Item 13)
(i) Appeal From Bro. Mick Cook ROH (Item 13)
(j) Appeal from Bro. Vic Hibberd ROH (Item 13)
(k) Grand Lodge Circ 78/2013 December Lottery Draw None in Wiltshire
(l) Grand Lodge Ratification Form for Bro. Gordon Lee KOM Fred |Pearce Lodge
(m) White Heather Lodge change of registration fee From £1.80 to £2.00
(n) Grand Lodge Circ 79 /2013 GL Annual Draw results None in Wiltshire
(o) Grand Lodge Circ 80/2013 Min or Offices 2014 results. Bro. Mike Thurston-Hewer ROH received 25 votes.
(p) Grand Lodge Circ 81/2013 G.L. Office closed 22`12.13 to 02.01.14 (Minor Lodges)
OUT
(a) Circ 76, 77,
(b) 81 + Ours Appeal to Minor Lodges
(c) Letters by recorded delivery to Bro’s Osborne ROH, Cook ROH and Hibberd ROH with all relevant details regarding the books of the Excelsior Lodge, and the reasons for suspensions. Also requesting their appearance to this meeting in accordance with rule 14..
Acceptance of the Executive Committee Report. The ballot resulted 10 votes in favour, 0 against 1 abstentions
(11 Brothers eligible to vote).
12. Trustees Report. To be given by Bro Tony Clarke ROH, and Bro. Mike Thurston-Hewer ROH Given by Bro. Chris Rawlings ROH who reported that all fcheque andm paying in books have been checked and found all banking has been carried out as per rule.
13 a) Appeals by Brother Les Osborne ROH, Brother Mick Cook ROH and Brother Vic Hibberd ROH At this stage the PGL went into no lodge to allow the defendants to appear, an outside tyler was put into place.
(a) All 3 appeals were read out at the Executive Committee Meeting 2.12.13 and the committee recommends that they be forwarded to Grand Lodge.
(b) The written report given Bro. Chris Rawlings ROH, Bro. Mike Thurston-Hewer ROH, Bro. Paul Dyer ROH and Bro. Alan Dance ROH on the finances of the Excelsior Lodge was studied and is recommended that they be sent to Grand Lodge with all material appertaining to the cases against the financial officers.
(d) That Bro. L. Osborne ROH WA 9734, Bro. M. Cook ROH PA 8129 and Bro. V. Hibberd ROH JA6659 be suspended.
(e) Brothers in question were invited to attend to answer the allegations regarding the books of the Excelsior Lodge 1749 by recorded delivery.
Bro. M. Cook ROH attended. He was question regarding the Savings Fund and Aged Brethren Holiday Fund he responded by saying that Grand Lodge does not recognise these funds. It was pointed out that as it was in the Red Cash Book it was lodge funds even after they had been removed from the books the so called Bye-laws were printed on Lodge headed paper. The Lodge did not raise any 7 days notices of motion to remove money from any account. By-Laws have not been ratified by PGL and GL. The Brother was asked as to the whereabouts was the last bank statement he replied he had sent it to the PGSec. The PGSec replied the Brother had handed it to him this evening. When questioned as to how many Trustees did the lodge have the answer was one, the secretary Bro. M Cook ROH was acting as treasurer as well. Proposed Bro. Bro. Phil Spencer and seconded by Bro. Alan Dance ROH that the recommendations be forwarded to Grand Lodge.
The ballot resulted 11 votes in favour, 0 against 0 abstentions
(11 Brothers eligible to vote).
14. GRAND LODGE REPORT This was given by Bro. Royston Smith ROH and Bro. Mike Thurston-Hewer ROH
Due to the length of the last item a quick resume was given by the delegates and was given a vote of thanks on a proposal by Bro. Roland Clark ROH and seconded by Bro. Richard Hawkes ROH
15. Election of Grand Lodge Delegates 2014 and amount towards costs.
It is recommended that the remuneration for delegates 2014 will be £70 per Brother per attendance.
Bro. Mike Thurston-Hewer ROH and Bro. Royston Smith ROH are willing to stand
It was proposed by Bro. Phil Spencer ROH and seconded by Bro. Iain Smith KOM that the remiuneration be agreed, and the delegates for 2014 be as nominated 11 for 0 against.
16. ELECTION OF MINOR OFFICES
PGCh. Bro. Richard Hawkes ROH. PGTy. Bro. Roland Clark ROH. PGAB Bro. Phil Spencer ROH, PGAJ Bro. Mike Thurston-Hewer ROH PGCo. Bro. Iain Smith KOM PGReg. Bro. Eric Macey ROH PGMin Bro. Barry Dowson ROH PGWaiter Vacant.
17. ELECTION OF EXECUTIVE MEMBERS (5 required()
The following members were elected
Bro. Richard Hawkes ROH, Bro. Barry Dowson ROH and Bro. Iain Smith KOM
18. Benevolent Committee Report.
(a) Benevolence Recommend £50 already decided for Brother Roy Mayl ROH be sent. Proposed by Bro. Royston Smith ROH and seconded Bro. Chris Rawlings ROH
(b) Death Grant Scheme. £30 Joan Mayl.
(c) Sick Report and Updates.
Bro. Peter Stewart ROH now out of Hospital back in The Orchard Nursing Home Wroughton . Bro. Roy Mayl ROH wife Joan passed away funeral at Lydiard Church Friday 67th December 11.30, his legs still not responding to treatment as he would like. Bro Tony Clarke ROH PGP reported that he may called at very short notice to go ionto hopspital for an operation. Bro. Royston Smith ROH PGSec is waiting to have his cataracts removed which hopefully help his eyesight.
Proposed by Bro Phil Spencer ROH Seconded by Bro Iain Smith KOM 11 for 0 against.
16. Knights Chapter
The next meeting of Knights Chapter is on Saturday 21st December 2013 19.30.at the RNA Club Harding St. All third and fourth degree members will be welcomed
17. ROLL of H0NOUR ASSEMBLY.
The next meeting of Roll Of Honour Assembly is on Monday 16th December 2013 at 20.00 at Ferndale Road Club. All fourth Degree members would be most welcomed
The Provincial Grand Primo Bro. Tony Clarke ROH at this stage gave the festive greetings to all Brothers and Lodges, and granted permission for closure of lodges over the festive season.
18. Raffle The raffle is kindly donated by White Heather Lodge and was won by Bro. Eric Macey ROH Next months raffle will be donated by Sir William Henry Rose Lodge
19. Cash Account. The Cash Account for the evening:
Registration 5 @ 50p £ 2.50
Gifts £ 6.50
PGL Raffle £11.00
PGL VBF £ 2.00
GL VBF £ 2.00
PGP Appeal £
Total £24.00
20. Closure The business having been concluded the meeting was closed by PGP Bro Tony Clarke ROH at ______hrs with a count of ______ officers, delegates and visitors
Monday 9th December 2013
At the Ferndale Road Club, Swindon.
1. Opening. The PGP Bro Tony Clarke ROH opened the meeting at 19.40 hrs with a count of 10 officers delegates and visitors.
2. Loyal Toast. Duly Taken
3. Absent Brethren Toast. Observed with all Solemnity
4. Roll Call. The Roll Call of Officers revealed that 2 elected officers were absent.
5. Introduction of Visitors.
There were no visitors
6. Apologies.
(a) Executive
Last month None
This Month Bro. Richard Hawkes ROH
Next Month None
(b) Apologies Provincial Grand Lodge Meeting
Last month Bro. Phil Spencer ROH (DoV)
This Month:- Bro. Chris Rawlings ROH Bro. Colin Minns KOM
Next Month None
Accepted on a proposal by Bro. Paul Dyer ROH seconded by Bro. Alan Dance ROH
7. Delegate Changes. None Notified
8. Lodge Call
T. C. doing OK W. H struggling Sir W.H. R Struggling F. P No Delegate
J. L. Doing well Initiation 10.12.13 D O V doing well Annual Christmas draw Saturday £2 to get in. Y O S No Delegate.
9. Minutes of the Previous PGL Meeting
Proposed Bro Eric Macey ROH seconded by Bro Iain Smith KOM
10 Summary of Funds
General Fund £ 2,387.56 Funds B/F £ 4,109.73
PGP Appeal £674.13 Investment Gen Fund £ 5,516.40
Benevolent Fund £ 1,024.54 Investment Ben Fund £ 5,405.73
G. L V. B £ 9.50
Examining Council £ 14.00
£ 4,109.73 £ 15,031.86
Proposed Bro. Richard Hawkes ROH Seconded Bro. Iain Smith KOM and Carried
10. Executive Committee Report
Proposed by Bro Alan Dance ROH seconded by Bro Barry Dowson ROH
CORRESPONDENCE
11.1
IN.
(a) Bank Statement November’ £4112.26
(b) Grand Lodge Circ 76/2013 2 designs for Memorial at Arboritum (Minor Lodges)
(c) Grand Lodge Circ 77/2013 appeal for Phillipines. (Minor Lodges)’
(d) Grand Lodge Annual Ours Appeal (Minor Lodges.)
(e) Grand Secretary acknowledging letter from PG Sec and confirming the Suspensions of Bro’s Osborne WA 9734, Cook PA 8219 and Hibberd JA 6659;
(f) Grand Secretary advice on procedures to suspend Brothers.
(g) Email from Grand Secretary regarding communicating with Grand Lodge. All questions must go through the PGL; He has returned a copy of letter from Bro. Les Osborne ROH.
(h) Appeal from Bro. Les Osborne ROH (Item 13)
(i) Appeal From Bro. Mick Cook ROH (Item 13)
(j) Appeal from Bro. Vic Hibberd ROH (Item 13)
(k) Grand Lodge Circ 78/2013 December Lottery Draw None in Wiltshire
(l) Grand Lodge Ratification Form for Bro. Gordon Lee KOM Fred |Pearce Lodge
(m) White Heather Lodge change of registration fee From £1.80 to £2.00
(n) Grand Lodge Circ 79 /2013 GL Annual Draw results None in Wiltshire
(o) Grand Lodge Circ 80/2013 Min or Offices 2014 results. Bro. Mike Thurston-Hewer ROH received 25 votes.
(p) Grand Lodge Circ 81/2013 G.L. Office closed 22`12.13 to 02.01.14 (Minor Lodges)
OUT
(a) Circ 76, 77,
(b) 81 + Ours Appeal to Minor Lodges
(c) Letters by recorded delivery to Bro’s Osborne ROH, Cook ROH and Hibberd ROH with all relevant details regarding the books of the Excelsior Lodge, and the reasons for suspensions. Also requesting their appearance to this meeting in accordance with rule 14..
Acceptance of the Executive Committee Report. The ballot resulted 10 votes in favour, 0 against 1 abstentions
(11 Brothers eligible to vote).
12. Trustees Report. To be given by Bro Tony Clarke ROH, and Bro. Mike Thurston-Hewer ROH Given by Bro. Chris Rawlings ROH who reported that all fcheque andm paying in books have been checked and found all banking has been carried out as per rule.
13 a) Appeals by Brother Les Osborne ROH, Brother Mick Cook ROH and Brother Vic Hibberd ROH At this stage the PGL went into no lodge to allow the defendants to appear, an outside tyler was put into place.
(a) All 3 appeals were read out at the Executive Committee Meeting 2.12.13 and the committee recommends that they be forwarded to Grand Lodge.
(b) The written report given Bro. Chris Rawlings ROH, Bro. Mike Thurston-Hewer ROH, Bro. Paul Dyer ROH and Bro. Alan Dance ROH on the finances of the Excelsior Lodge was studied and is recommended that they be sent to Grand Lodge with all material appertaining to the cases against the financial officers.
(d) That Bro. L. Osborne ROH WA 9734, Bro. M. Cook ROH PA 8129 and Bro. V. Hibberd ROH JA6659 be suspended.
(e) Brothers in question were invited to attend to answer the allegations regarding the books of the Excelsior Lodge 1749 by recorded delivery.
Bro. M. Cook ROH attended. He was question regarding the Savings Fund and Aged Brethren Holiday Fund he responded by saying that Grand Lodge does not recognise these funds. It was pointed out that as it was in the Red Cash Book it was lodge funds even after they had been removed from the books the so called Bye-laws were printed on Lodge headed paper. The Lodge did not raise any 7 days notices of motion to remove money from any account. By-Laws have not been ratified by PGL and GL. The Brother was asked as to the whereabouts was the last bank statement he replied he had sent it to the PGSec. The PGSec replied the Brother had handed it to him this evening. When questioned as to how many Trustees did the lodge have the answer was one, the secretary Bro. M Cook ROH was acting as treasurer as well. Proposed Bro. Bro. Phil Spencer and seconded by Bro. Alan Dance ROH that the recommendations be forwarded to Grand Lodge.
The ballot resulted 11 votes in favour, 0 against 0 abstentions
(11 Brothers eligible to vote).
14. GRAND LODGE REPORT This was given by Bro. Royston Smith ROH and Bro. Mike Thurston-Hewer ROH
Due to the length of the last item a quick resume was given by the delegates and was given a vote of thanks on a proposal by Bro. Roland Clark ROH and seconded by Bro. Richard Hawkes ROH
15. Election of Grand Lodge Delegates 2014 and amount towards costs.
It is recommended that the remuneration for delegates 2014 will be £70 per Brother per attendance.
Bro. Mike Thurston-Hewer ROH and Bro. Royston Smith ROH are willing to stand
It was proposed by Bro. Phil Spencer ROH and seconded by Bro. Iain Smith KOM that the remiuneration be agreed, and the delegates for 2014 be as nominated 11 for 0 against.
16. ELECTION OF MINOR OFFICES
PGCh. Bro. Richard Hawkes ROH. PGTy. Bro. Roland Clark ROH. PGAB Bro. Phil Spencer ROH, PGAJ Bro. Mike Thurston-Hewer ROH PGCo. Bro. Iain Smith KOM PGReg. Bro. Eric Macey ROH PGMin Bro. Barry Dowson ROH PGWaiter Vacant.
17. ELECTION OF EXECUTIVE MEMBERS (5 required()
The following members were elected
Bro. Richard Hawkes ROH, Bro. Barry Dowson ROH and Bro. Iain Smith KOM
18. Benevolent Committee Report.
(a) Benevolence Recommend £50 already decided for Brother Roy Mayl ROH be sent. Proposed by Bro. Royston Smith ROH and seconded Bro. Chris Rawlings ROH
(b) Death Grant Scheme. £30 Joan Mayl.
(c) Sick Report and Updates.
Bro. Peter Stewart ROH now out of Hospital back in The Orchard Nursing Home Wroughton . Bro. Roy Mayl ROH wife Joan passed away funeral at Lydiard Church Friday 67th December 11.30, his legs still not responding to treatment as he would like. Bro Tony Clarke ROH PGP reported that he may called at very short notice to go ionto hopspital for an operation. Bro. Royston Smith ROH PGSec is waiting to have his cataracts removed which hopefully help his eyesight.
Proposed by Bro Phil Spencer ROH Seconded by Bro Iain Smith KOM 11 for 0 against.
16. Knights Chapter
The next meeting of Knights Chapter is on Saturday 21st December 2013 19.30.at the RNA Club Harding St. All third and fourth degree members will be welcomed
17. ROLL of H0NOUR ASSEMBLY.
The next meeting of Roll Of Honour Assembly is on Monday 16th December 2013 at 20.00 at Ferndale Road Club. All fourth Degree members would be most welcomed
The Provincial Grand Primo Bro. Tony Clarke ROH at this stage gave the festive greetings to all Brothers and Lodges, and granted permission for closure of lodges over the festive season.
18. Raffle The raffle is kindly donated by White Heather Lodge and was won by Bro. Eric Macey ROH Next months raffle will be donated by Sir William Henry Rose Lodge
19. Cash Account. The Cash Account for the evening:
Registration 5 @ 50p £ 2.50
Gifts £ 6.50
PGL Raffle £11.00
PGL VBF £ 2.00
GL VBF £ 2.00
PGP Appeal £
Total £24.00
20. Closure The business having been concluded the meeting was closed by PGP Bro Tony Clarke ROH at ______hrs with a count of ______ officers, delegates and visitors