MINUTES of the Wiltshire PGL Meeting
Held on Monday 13th August 2012
At Phoenix Bar, Wootton Bassett
1. Opening. The meeting was opened at 19.30 hrs by the PPGP Bro. Mike Thurston-Hewer ROH, with a count of 9 Officers delegates and visitors.
2. Loyal Toast. Duly Taken
3. Absent Brethren Toast. This was observed with all Solemnity
4. Roll Call. The Roll Call of officers revealed that 5 elected officers were absent.
5. Introduction of Visitors. No Visitors
6. Apologies. Executive
Last month NIL
This Month Bro. Chris Rawlings ROH
Next Month NIL
Apologies Provincial Grand Lodge Meeting
Last month None
This Month Bro. Colin Minns KOM
Next Month None
Accepted on a proposal by Bro. Chris Rawlings ROH Seconded Bro. Andy Whiting CP
7. Delegate Changes. None
8. Lodge Call
Thomas Calley .O.K. Excelsior Struggling, White HeatherOpening with 5 or 6 Sir W.H. RoseStruggling Hon Aubrey Hastings O.K.
Fred Pearce O,K Job Lawrence. O.K. Dawn of Victory Thanked all who came to BBQ Ye Olde Saxon O.K.
9. Minutes of the Previous PGL Meeting
Proposed Bro Andy Whiting CP seconded by Bro Eric Macey ROH
10 Summary of Funds
General Fund £1,915.86 Funds B/F £ 3,169.77
PGP Appeal £511.13 Investment Gen Fund £ 5,516.40
G. L V. B £33.59 Investment Ben Fund £ 5,046.07
Benevolent Fund £649.19
Examining Council £60.00
£ 3,169.77 £ 13,732.24
Proposed Bro. Paul Dyer ROH Seconded Bro. Andy Whiting CP CARRIED
11. Executive Committee Report
Proposed by Bro Royston Smith ROH seconded by Bro. Andy Whiting CP
CORRESPONDENCE
11.1 IN.
(a) Bank Statement £4278.12
(b) Bro. John Needle re the Wiltshire Web Site. The Web Site data is as follows http://raobwiltshire.weebly.com. To contact Bro. John email [email protected]
(c) Grand Lodge Circ 41/12 Reminder when motions for Convention by 30.06.13
(d) Fred Pearce Lodge re Motion on agenda (Motion 13)
(e) Fred Pearce Application to raise a Brother to 3rd Degree
(f) Journals are 75p each the cost of postage puts them up to 83.33333 it is a must the cost goes up to 85p. This is recommended by the Executive Committee
(g) Grand Lodge Circ 42/2012 Lottery Winners for August (None for Wiltshire)
(h) Sir William Henry Rose Lodge request opening at 19.30 and closing at 21.00, the Executive recommend acceptance.
OUT
(a) Grand Lodge Dues etc..
(b) Grand Lodge re application for help from Community Chest. (Fred Pearce Lodge) .
11.2 Grand Lodge EX/2424/CM/WS
The following Extract from Grand Lodge was received from Grand Lodge, regarding suspended members of the now defunct Sir William Dixon Lodge.
The committee discussed this in length, and it was agreed we contact Grand Secretary to clarify the reason for the length of time since their suspensions, and change of order to Termination.
The following reply to my letter from the Grand Secretary received, dated 7.8.12
After further discussion it was agreed on a proposal by Bro. Chris Rawlings ROH that a reference back asked for, to enable the Province to query if this is double jeopardy. It was seconded by Bro. Paul Dyer ROH
11.3 FUNERAL DIRECTOR
Nomination and election There were no volunteers. Lodges are asked if they have a Brother who would like to do this task
Ballot of acceptance of the Executive Committee Report. The ballot resulted ____votes in favour, ____ against and ____ abstentions
(___ brothers eligible to vote).
12. Trustees Report. Bro Mike Thurston-Hewer ROH, Bro. Tony Clarke ROH and Bro. Chris Rawlings ROH reported that all books have been checked and found in order; all banking has been carried out in accordance with rule
12(a) GRAND LODGE AGENDA
T his was given by Bro. Mike Thurston-Hewer ROH and Bro Royston Smith ROH. Bro. Chris Rawlings ROH proposed that our delegates vote for Amendment 1 on GL Costings, also the delegates vote in the interest of the Province as they think fit. This was seconded by Bro.Paul Dyer ROH and carried.
13. Motion by Executive Committee
Proposed Bro. Chris Rawlings ROH Seconded Bro. Paul Dyer ROH
That a byelaw initiating a 15p or 35p override charge on REGISTRATIONS be administered depending upon Grand Lodge ruling at the September GL Meeting. To be commenced on 1st January 2013
During the debate it was pointed out that this Province has been losing approximately £1,000 per annum. It was agreed that we will have to be more stringent in our spending, but costs are going up.
The ballot resulted 8 votes in favour, 1 against and 0 abstentions (9 brothers eligible to vote).
14. Book Examiners Report Book Examiners Report. . .Books of the Hon Aubrey Hastings Lodge has been inspected and found to be in excellent condition. Next books to be examined is the Dawn of Victory Lodge on Friday 17th August 2012
15. ELECTION TO THIRD DEGREE
Bro. Andrew Mark Whiting CP Fred Pearce Lodge date asked for 9th October 2012
Proposed Bro.Paul Dyer ROH
16. Bevolent Committee Report.
ASG1 for a widow of the White Heather Lodge has now been discounted. It was agreed that the PGL follows the lines of Grand Lodge and cease the payments from the Ben. Fund.
Death Grant Scheme. .No applications
Sick Report and Updates.
Bro. Tony Clarke ROH is now recovering from his operation, which will take time. Bro. Peter Stewart ROH, although tries to be active appears to be getting weaker. Sir WHR are monitoring this Brothers well being. Bro. McCrory now at Britney House
Proposed by Bro. Paul Dyer ROH …seconded by Bro. Andy Whiting CP
17. Knights Chapter
The next meeting of is on Saturday 26th August 2012 19.30.at the RNA Club Harding St. All third and fourth degree members will be welcomed
18. ROLL of H0NOUR ASSEMBLY.
The next meeting of ROHA is on Monday 20th August 20.00 at Ferndale Road Club. All fourth Degree members would be most welcomed
19, EXAMINIG COUNCIL.
The Council met on Monday 30th July 2012 at the Phoenix Club, Royal Wootton Bassett. Any candidates please inform the secretary Bro. Richard Hawkes ROH prior to the date of 4th Monday in the month.
20 The raffle is kindly donated by Bro. Eric Macey ROH and was won by Bro. Chris Rawlings ROH Next months raffle will be donated by Tom Calley Lodge 21..
Cash Account. The Cash Account for the evening:
Registration @ 50p £ 1.50
Gifts £ 4.00
PGL Raffle £ 9.00
PGL VBF £ 1.00
GL VBF £ .90
Total: £16.40
22. Closure The business having been concluded the meeting was closed by PPGP Bro. Mike Thurston-Hewer ROH, at 20.50hrs with a count of 9 officers, delegates and visitors
Next PGL Executive Meeting Monday 3rd September 2012 at 19.30 in the R.N.A. Club, Harding St., Swindon
Next PGL Meeting Monday 10th September 2012 at 19.30 in the Phoenix Club Royal Wootton Bassett
AMENDMENTS PROPOSED AT GRAND LODGE
Held on Monday 13th August 2012
At Phoenix Bar, Wootton Bassett
1. Opening. The meeting was opened at 19.30 hrs by the PPGP Bro. Mike Thurston-Hewer ROH, with a count of 9 Officers delegates and visitors.
2. Loyal Toast. Duly Taken
3. Absent Brethren Toast. This was observed with all Solemnity
4. Roll Call. The Roll Call of officers revealed that 5 elected officers were absent.
5. Introduction of Visitors. No Visitors
6. Apologies. Executive
Last month NIL
This Month Bro. Chris Rawlings ROH
Next Month NIL
Apologies Provincial Grand Lodge Meeting
Last month None
This Month Bro. Colin Minns KOM
Next Month None
Accepted on a proposal by Bro. Chris Rawlings ROH Seconded Bro. Andy Whiting CP
7. Delegate Changes. None
8. Lodge Call
Thomas Calley .O.K. Excelsior Struggling, White HeatherOpening with 5 or 6 Sir W.H. RoseStruggling Hon Aubrey Hastings O.K.
Fred Pearce O,K Job Lawrence. O.K. Dawn of Victory Thanked all who came to BBQ Ye Olde Saxon O.K.
9. Minutes of the Previous PGL Meeting
Proposed Bro Andy Whiting CP seconded by Bro Eric Macey ROH
10 Summary of Funds
General Fund £1,915.86 Funds B/F £ 3,169.77
PGP Appeal £511.13 Investment Gen Fund £ 5,516.40
G. L V. B £33.59 Investment Ben Fund £ 5,046.07
Benevolent Fund £649.19
Examining Council £60.00
£ 3,169.77 £ 13,732.24
Proposed Bro. Paul Dyer ROH Seconded Bro. Andy Whiting CP CARRIED
11. Executive Committee Report
Proposed by Bro Royston Smith ROH seconded by Bro. Andy Whiting CP
CORRESPONDENCE
11.1 IN.
(a) Bank Statement £4278.12
(b) Bro. John Needle re the Wiltshire Web Site. The Web Site data is as follows http://raobwiltshire.weebly.com. To contact Bro. John email [email protected]
(c) Grand Lodge Circ 41/12 Reminder when motions for Convention by 30.06.13
(d) Fred Pearce Lodge re Motion on agenda (Motion 13)
(e) Fred Pearce Application to raise a Brother to 3rd Degree
(f) Journals are 75p each the cost of postage puts them up to 83.33333 it is a must the cost goes up to 85p. This is recommended by the Executive Committee
(g) Grand Lodge Circ 42/2012 Lottery Winners for August (None for Wiltshire)
(h) Sir William Henry Rose Lodge request opening at 19.30 and closing at 21.00, the Executive recommend acceptance.
OUT
(a) Grand Lodge Dues etc..
(b) Grand Lodge re application for help from Community Chest. (Fred Pearce Lodge) .
11.2 Grand Lodge EX/2424/CM/WS
The following Extract from Grand Lodge was received from Grand Lodge, regarding suspended members of the now defunct Sir William Dixon Lodge.
The committee discussed this in length, and it was agreed we contact Grand Secretary to clarify the reason for the length of time since their suspensions, and change of order to Termination.
The following reply to my letter from the Grand Secretary received, dated 7.8.12
After further discussion it was agreed on a proposal by Bro. Chris Rawlings ROH that a reference back asked for, to enable the Province to query if this is double jeopardy. It was seconded by Bro. Paul Dyer ROH
11.3 FUNERAL DIRECTOR
Nomination and election There were no volunteers. Lodges are asked if they have a Brother who would like to do this task
Ballot of acceptance of the Executive Committee Report. The ballot resulted ____votes in favour, ____ against and ____ abstentions
(___ brothers eligible to vote).
12. Trustees Report. Bro Mike Thurston-Hewer ROH, Bro. Tony Clarke ROH and Bro. Chris Rawlings ROH reported that all books have been checked and found in order; all banking has been carried out in accordance with rule
12(a) GRAND LODGE AGENDA
T his was given by Bro. Mike Thurston-Hewer ROH and Bro Royston Smith ROH. Bro. Chris Rawlings ROH proposed that our delegates vote for Amendment 1 on GL Costings, also the delegates vote in the interest of the Province as they think fit. This was seconded by Bro.Paul Dyer ROH and carried.
13. Motion by Executive Committee
Proposed Bro. Chris Rawlings ROH Seconded Bro. Paul Dyer ROH
That a byelaw initiating a 15p or 35p override charge on REGISTRATIONS be administered depending upon Grand Lodge ruling at the September GL Meeting. To be commenced on 1st January 2013
During the debate it was pointed out that this Province has been losing approximately £1,000 per annum. It was agreed that we will have to be more stringent in our spending, but costs are going up.
The ballot resulted 8 votes in favour, 1 against and 0 abstentions (9 brothers eligible to vote).
14. Book Examiners Report Book Examiners Report. . .Books of the Hon Aubrey Hastings Lodge has been inspected and found to be in excellent condition. Next books to be examined is the Dawn of Victory Lodge on Friday 17th August 2012
15. ELECTION TO THIRD DEGREE
Bro. Andrew Mark Whiting CP Fred Pearce Lodge date asked for 9th October 2012
Proposed Bro.Paul Dyer ROH
16. Bevolent Committee Report.
ASG1 for a widow of the White Heather Lodge has now been discounted. It was agreed that the PGL follows the lines of Grand Lodge and cease the payments from the Ben. Fund.
Death Grant Scheme. .No applications
Sick Report and Updates.
Bro. Tony Clarke ROH is now recovering from his operation, which will take time. Bro. Peter Stewart ROH, although tries to be active appears to be getting weaker. Sir WHR are monitoring this Brothers well being. Bro. McCrory now at Britney House
Proposed by Bro. Paul Dyer ROH …seconded by Bro. Andy Whiting CP
17. Knights Chapter
The next meeting of is on Saturday 26th August 2012 19.30.at the RNA Club Harding St. All third and fourth degree members will be welcomed
18. ROLL of H0NOUR ASSEMBLY.
The next meeting of ROHA is on Monday 20th August 20.00 at Ferndale Road Club. All fourth Degree members would be most welcomed
19, EXAMINIG COUNCIL.
The Council met on Monday 30th July 2012 at the Phoenix Club, Royal Wootton Bassett. Any candidates please inform the secretary Bro. Richard Hawkes ROH prior to the date of 4th Monday in the month.
20 The raffle is kindly donated by Bro. Eric Macey ROH and was won by Bro. Chris Rawlings ROH Next months raffle will be donated by Tom Calley Lodge 21..
Cash Account. The Cash Account for the evening:
Registration @ 50p £ 1.50
Gifts £ 4.00
PGL Raffle £ 9.00
PGL VBF £ 1.00
GL VBF £ .90
Total: £16.40
22. Closure The business having been concluded the meeting was closed by PPGP Bro. Mike Thurston-Hewer ROH, at 20.50hrs with a count of 9 officers, delegates and visitors
Next PGL Executive Meeting Monday 3rd September 2012 at 19.30 in the R.N.A. Club, Harding St., Swindon
Next PGL Meeting Monday 10th September 2012 at 19.30 in the Phoenix Club Royal Wootton Bassett
AMENDMENTS PROPOSED AT GRAND LODGE